Pay Attention to Your Communication Style


It is easy to forget that people actually pay close attention to what you are saying, even in the most casual conversations.  Even more than your words, your style will be observed – how the message is delivered can have an enormous impact.
The best communicators alter their style to suit the needs of their listeners.

8 Key Points:
1.  Ensure your body language is open and positive.  
Arms crossed or the rolling of the eyes, however subtle, can override a thousand words.
2. Be careful who is around when you vent your frustration.
Your team members or clients may ascribe far more meaning than you intended when you are simply letting off steam.
3. Speak in positive terms.
This is even possible when the subject matter is sensitive or inflammatory.
Focus on issues, not personalities to convey the message.
Avoid harsh, judgmental, critical language, particularly when speaking about peoples’ behaviors, attitudes and personalities.
4.  Use “I” language.  When you are delivering a strong and/or negative message ensure you are using “I” language.
Example: “I have some strong concerns about the quality of work.”
5.  Create a positive bridge.  The bridge allows the other person to be receptive to anything else that might follow .
Example: “I appreciate your efforts to date…” 
6. Pay attention to your rate of speech.
If you think quickly and patience is not your virtue, you may be talking too quickly for your listeners.
Try to slow down rather than sounding like your on fast forward.
7. Listen to your tone.
It should convey a message of respect for both yourself and your listener.
Most situations require it should be neither too gentle nor too harsh.
8.  Consider the communication needs of the other person.
For example, if they are a concrete person, focus on the detail and build up to the big picture in a logical, sequential manner.
If the listener is a conceptual thinker you can start with the overall picture and use analogies and more abstract expression.
Communicate with confidence, 
Kate

About Kate Mulcahy

Kate Mulcahy is principal of Brand New Discovery Inc., a consultant and coach who provides a strategic and creative experience for business leaders, entrepreneurs and forward-thinking individuals who want to fully optimize or refocus their professional lives. Applying her extensive leadership, marketing and communications experience, Mulcahy leads you closer to a higher level of thinking by encouraging you to prioritize your goals and objectives for what you plan to achieve both personally and professionally. Her imaginative, optimistic, and engaging approach leads to reinventing, rediscovering and defining what’s possible for yourself and your personal brand.
This entry was posted in Communication. Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s